How to compress images in Word and Powerpoint

Weird News Inserted images in Word and Powerpoint may appear small, but they are actually stored as their original size unless compressed. This can cause printing to take a long time and needlessly increase file sizes. Thankfully there is a way to compress images in both these applications.

Office 2000, XP and 2003

Open the view menu and select 'Pictures' from the 'Toolbars' sub-menu. The picture toolbar, as shown below, should appear.

Click on the 'Compress pictures' icon (highlighted in orange on the above picture).

This opens the following window.


Select 'Web/Screen' for the highest level of compression, or 'Print' for a lower level. Make sure that 'Apply to' is set to 'All pictures in document', and click 'OK'.

You may then receive the following warning. If you do, click the 'Apply' button.



Office 2007 and 2010

Click on any image to enable 'Picture Tools', and click the 'Format' tab shown below.


Click the 'Compress Pictures' button (highlighted in orange on the above picture), to open the following window.

Select whichever level of compression best suits your purposes. Make sure that 'Apply only to this picture' is not selected, and click the 'OK' button.

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Recent freeware releases

Weird News It has been some time since I last posted on this blog. In that time there have been a number of major new software releases. These include version 4 of the Firefox web browser, version 11.04 of the Ubuntu family of Linux operating systems, and version 4.8 of the XFCE desktop environment for Linux.

Firefox v4
The latest version of this web browser sports a new look, more similar to that of Google Chrome. According to Mozilla the latest Firefox is much faster than previous version, making better use of the graphical processing unit to lessen the load on the computer's CPU. I have been running the Linux version (which doesn't have the fancy new look) for a couple of weeks and it does indeed seem to be quicker.


Ubuntu v11.04
Codenamed Natty Narwhal, version 11.04 of this Linux operating system makes use of a new default shell interface called Unity rather than the GNOME shell. This move has annoyed some users and according to some reviews the release has a number of bugs. This may induce some Ubuntu users to switch to derivative distributions: the Kubuntu with the KDE interface, Lubuntu with the lightweight LXDE interface, or Xubuntu that uses XFCE desktop environment, all of which are also now version 11.04.

XFCE v4.8
Speaking of XFCE, it has received it's first major upgrade in over two years. This is my desktop environment of choice and I looked forward to experiencing the new features including a fancy new panel. While v4.8 still has a few minor bugs, it is still usable.

If you would like to share any other recent free software releases with other readers then feel free to leave a comment with a link.

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